JEDOX FP&A

How to choose FP&A software

A practical guide to evaluating and selecting the right FP&A software for your organisation — covering the criteria, process, and questions to ask.

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A structured approach to choosing FP&A software

Selecting FP&A software is a significant decision. The right platform will transform how your finance team operates for years to come. Our article on top tips when choosing FP&A software provides expert guidance from a practising CFO, and the FP&A implementation roadmap guide offers a step-by-step framework for the full selection and deployment process.

Step 1: Define your requirements

Before evaluating any platform, invest time in defining what you actually need. Consider your current pain points, the processes you want to improve, the systems you need to integrate with, and the reporting outputs the business requires. Think about how complexity is likely to grow over the next three to five years. Use our implementation roadmap as a framework.

Step 2: Use independent benchmarks

The 2025 Gartner Magic Quadrant for Financial Planning Software provides an analyst-led evaluation of leading platforms. The BARC 2026 FP&A software survey provides user-driven ratings across key criteria. Both are available to download from Kybos.

Step 3: Evaluate against your criteria

Planning capability: Budgeting and forecasting, scenario planning, financial modelling.
Reporting: Management reporting capability, dashboard quality, board pack automation.
AI: AI and machine learning forecasting and agentic AI capability.
Integration: Connection to your ERP and other systems via Jedox system integrations.
Implementation and support: Jedox implementation and Kybos support quality and model.

Why Jedox and Kybos

Jedox is rated a leader in the Gartner Magic Quadrant and a market leader in the BARC 2026 survey. Kybos is the UK’s dedicated Jedox Gold Partner. Read success stories and schedule a call today.

How to choose FP&A software FAQs

What is the most important factor when choosing FP&A software?

Fit-to-purpose is the most important factor — the platform must match the specific complexity, scale, and processes of your organisation. Beyond that, the quality of implementation support is critical: even the best platform underdelivers without an experienced partner..

How long does a typical FP&A software selection process take?

Most organisations complete the evaluation and selection process within two to four months — covering requirements definition, shortlisting, demonstrations, reference checks, and commercial negotiation.

Should we involve the business in choosing FP&A software?

Yes. Budget holders and department heads will interact with the FP&A platform during the annual planning cycle. Their input on usability and reporting requirements is valuable during evaluation..